Governance Structures Administrator

The ETDP SETA is looking for a quality-oriented, self-motivated individual to assume responsibility as a:

Governance Structures Administrator
Salary: R222 480.62 per annum (Total Cost to Company)
Fixed-term contract until 31 March 2011 (renewable, subject to the continued existence of the SETA and excellent performance by the incumbent)

A person is sought who will be responsible for the administration of governance structure activities and will serve as a link between the governance structures and the Co-ordinator in ensuring good governance and compliance.

Key performance areas:

• Draft and forward invitation letters for all chambers and follow up with delegates
• Compile travel and accommodation requisitions and confirm travel details with all delegates by e-mail and telephone
  
• Procure printing, couriering and catering quotations and payment thereof
  
• Pay travel claims
  
• File all hard copy documents
  
• Draw up specifications and source venues for external meetings
  
• Maintain records of meeting documentation in electronic and hard copy format
  
• Update filing/archive systems
• Develop draft agendas for Broad Management meetings and take minutes at these and other meetings
  
• Take minutes in Broad Labour Forum, Broad Management and Staff Meetings
  
• Forward all signed minutes to the Registry Officer for electronic filing
  
• Provide other administrative support where required
• Assist with the development of the Annual Activity Calendar for the organisation
  
• Submit weekly reports on the Governance Administration function and activities to the Governance Structure Co-ordinator.

Requirements: Candidates for the position should:

• Be qualified with at least a Matric and proven secretarial training
• Have a minimum of 5 years' working experience in an administrative environment
• Be able to apply knowledge sensibly to achieve results
• Have strong interpersonal relationship skills
  
• Have excellent verbal and written communication skills
  
• Strive to give quality service to internal and external stakeholders
  
• Be willing and able to promote equity in the workplace
  
• Display the highest standards of ethical and moral conduct to staff and others
  
• Have a driver’s licence.
  

Interested applicants (who qualify in respect of all the criteria above) should send a concise Curriculum Vitae (with certified copies of qualifications and Identity Document) and Letter of Motivation to the ETDP SETA, 3 Annet Road, Auckland Park or Private Bag X105, Melville 2109, for the attention of Ms M Phetlhu.

The appointment will be made in accordance with the ETDP SETA’s Employment Equity Policy.

Further, the ETDP SETA promotes the employment of people with disabilities and reserves the right not to make an appointment. Correspondence will be entered into with short-listed candidates only.

Closing date for the receipt of applications: 30 July 2010